Hi, I know there are number of posts on this but I wanted to confirm what the issues are with free/busy permissions on calendars. We are running Exchange 2007 SP3 with Mixed Outlook 2003/2007/2010 clients. If you set the Calender Permissions to allow a user "test" Free/Busy time no calendar entries are view-able within Outlook 2007 unless you view within the Scheduled Meeting section (I believe this is by design) If I set "Folder Visible" then the calender is still not displayed when opening by "test" user. Is the only option to use reviewer and allow the user to see all the appointment information? We are also running Office 365 (Presume this is Exchange 2010) with Outlook 2010 If I carryout the same procedure and allow a user "test" Free/Busy time access, I can see the entries which only shows the time as "busy" (which I want) obviously I am prompted for access as I do not have "reviewer" permission. Is this due to the version of Office 2010 or Exchange? Final Question: Is there any work around for this? or for confidential information should I just set the permissions to none to ensure that no one has access?

If the owner of the calendar has confidential information, then they should set the appts as Private. Otherwise, that is the definition of reviewer- the delegate can read items. As you have seen, Free/Busy perms are just that and the delegate can not see the actual calendar - again by design.

If the owner of the calendar has confidential information, then they should set the appts as Private. Otherwise, that is the definition of reviewer- the delegate can read items. As you have seen, Free/Busy perms are just that and the delegate can not see the actual calendar - again by design.

Thanks for the reply. I understand that the reviewer will delegate read items. With the Free/Busy permission and the ability to view the whole calendar windows, I really wanted to confirm if this was a limitation of Exchange 2007 or Outlook client (or setting which need configuring)? As you can see in the screenshot above, I have not set the "reviewer" permission but still able to view the calendar in the default calender windows without viewing the Free/Busy in the "scheduled meeting" popup. This is within Office 365. This is what I'm trying to achieve.

Hi edwardsd, For Office 365 related environment, it is recommended to post the question in Off365 forum. Your understanding would be appreciated. Fiona Liao TechNet Community Support

With the Free/Busy permission and the ability to view the whole calendar windows, I really wanted to confirm if this was a limitation of Exchange 2007 or Outlook client (or setting which need configuring)? Hi, Beeing able to see Availability Information (free/busy) in the Calendar view was a new "feature" in Outlook 2010. Its not possible to configure Outlook 2007 the same way, so users using that version of Outlook will need to use "Sheduling Assistant" to see the Availability Informtion. Martina Miskovic

With the Free/Busy permission and the ability to view the whole calendar windows, I really wanted to confirm if this was a limitation of Exchange 2007 or Outlook client (or setting which need configuring)? Hi, Beeing able to see Availability Information (free/busy) in the Calendar view was a new "feature" in Outlook 2010. Its not possible to configure Outlook 2007 the same way, so users using that version of Outlook will need to use "Sheduling Assistant" to see the Availability Informtion. Martina Miskovic

Sorry I have not replied sooner, I have been away. Thank you for answering my questions. I appreciate your feedback :)